26-27 Early Childhood Administrative Assistant

26-27 Early Childhood Administrative Assistant

School: St. Martin's Episcopal School
Available Position: Non-teaching Staff
Description:

Position Summary

The Early Childhood Administrative Assistant provides high-level administrative and organizational support to the Early Childhood Division Head and serves as a key liaison between faculty, staff, parents, and the broader school community. This role ensures smooth daily operations within the division through strong communication, attention to detail, and a commitment to the mission and values of St. Martin’s Episcopal School.

Essential Duties & Responsibilities
Administrative Support

Provide direct administrative assistance to the Early Childhood Division Head, including scheduling, correspondence, and document preparation.

Maintain the Early Childhood calendar, coordinate meetings, reserve rooms, and manage logistics for divisional events and activities.

Prepare and distribute divisional communications, newsletters, and parent correspondence.

Operational Coordination

Manage materials, supplies, and textbook orders for the division.

Coordinate Early Childhood field trips, including permissions, transportation, and communication with faculty and families.

Assist with standardized testing, summer work packets, and other academic support functions.

Attend divisional and school-wide meetings, functions, and committees as needed.

Community Relations

Greet and assist visitors to the Early Childhood office, providing a welcoming and professional presence.

Serve as a resource for families and staff regarding schedules, procedures, and school events.

Maintain confidentiality and discretion in all communications and records.

General Support

Provide backup support for the main reception desk, as needed.

Collaborate with administrative colleagues to coordinate cross-divisional initiatives.

Support other school projects and duties as assigned.

Core Competencies
Communication & Interpersonal Skills

Organization & Attention to Detail

Collaboration & Teamwork

Initiative & Follow-Through

Customer Service Orientation

Confidentiality & Professional Ethics

Adaptability & Flexibility

Problem Solving & Resourcefulness

Qualifications
Education: Bachelor’s degree preferred; equivalent combination of education and experience considered.
Experience: 1-3 years of administrative experience preferred; experience in an independent school or education setting preferred.
Technical: Proficiency in Microsoft Office, Google Workspace, and general database management.
Knowledge/Skills: Strong written and verbal communication skills; ability to prioritize, manage multiple tasks, and meet deadlines in a fast-paced environment.

Attributes
Professional, welcoming, and positive demeanor

Dependable and punctual

Detail-oriented with strong organizational skills

Discreet and trustworthy in handling confidential information

Approachable and supportive team member

Demonstrates initiative and problem-solving ability

Committed to the mission and values of St. Martin’s Episcopal School

Work Schedule & Position Status
The role is a 12-month position that follows the school’s academic calendar. The position includes typical daily working hours of Monday–Friday, 7:30 a.m.–2:30 p.m. during the academic year. The position joins our faculty as a full-time and benefits-eligible employee. The role is salaried and exempt per FLSA guidelines.

Physical Requirements
Primarily office-based with campus mobility; ability to sit, stand, and walk the campus; and occasionally lift up to 25 lbs related to materials or event setup. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

In compliance with ADA requirements, reasonable accommodations will be made for the known disability of an otherwise qualified applicant or employee.

How to Apply
Interested candidates should apply online at:
https://www.stmartinschool.org/about/employment

Additional Responsibilities
The statements in this job description are intended to represent the key duties, essential nature, and level of work being performed. They are not intended to be all the responsibilities or qualifications of the job. Other duties may be assigned by the direct supervisor and/or the Head of School. All employees are expected to support the mission and vision statements of St. Martin’s Episcopal School and to contribute to the overall life of the School.

Contact name: LaToyia Hawkins
Contact email address: lhawkins@stmartinschool.org

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