Associate Director of Admissions I (MS)
Associate Director of Admissions I (MS)
School: The Westminster Schools
Available Position: Administrator, Non-teaching Staff
Description:
The Associate Director of Admissions I, Middle School (MS) is a key member of the admissions team responsible for attracting and enrolling mission-appropriate students, with a primary focus on Middle School applicants (grades 6-8). This role nurtures and guides families through the admissions process, extending support to applicants in both the Lower and Upper School divisions. The Associate Director will collaborate with staff, faculty, and the community, bringing energy, ethics, and a collaborative mindset to problem-solving. Strong communication, presentation, leadership, management, and planning skills are essential for success in this role. The Associate Director will also contribute to equity and inclusion outreach efforts for the office. Knowledge of recruitment, retention, tuition assistance, and strategic enrollment planning in an independent school setting is crucial. Alignment with the School's mission, vision, culture, and brand is fundamental to this role.
Supervisor: Senior Director of Admissions
Supervisory Responsibilities: Admission Associate MS/US
Position Status: Salaried, exempt, full-time, regular, 12-month
Hours of Work: Standard work week. Evening and weekend work will be required.
ESSENTIAL RESPONSIBILITIES
Serve as a liaison to the Middle School (MS) and coordinates MS admissions processes and events with the MS Admin Team.
Attends MS faculty meetings and maintains frequent communication with faculty members, including orienting new faculty.
Coordinates data flow and monitors student success in collaboration with the Student Support Team and Directors of Teaching and Learning.
Represents Westminster at external programs and events, such as admissions fairs, conferences, and regional meetings, in coordination with the Divisional Director of Admissions.
Assists in planning, coordinating, managing, and attending internal events, including Admissions Open Houses, Information Sessions, and Tours, in collaboration with the events team.
Plans, hosts, and attends parent meetings, promptly responds to MS admissions calls, emails, and general correspondence.
Participates in the on-campus interview and assessment process, ensuring proper coordination and review of AAAIS forms and student questionnaires.
Support managing the MS Admissions Committee, including selecting committee members, updating reader rubrics, and providing training.
Assists in reviewing and refreshing marketing materials for the admissions office.
Assists in planning and attending various onboarding events in partnership with the events team.
Collaborates on equity and inclusion outreach initiatives for the office.
Performs other duties as assigned
REQUIREMENTS AND QUALIFICATIONS
Three to five years of experience in a competitive, high-demand independent school admissions environment
Proven experience in marketing – creating and managing product demand
Exceptional interpersonal, verbal, and written communication skills; ability to interact effectively with a broad constituency while representing the school with professionalism and enthusiasm
Experience in equity and inclusion program development and support
Team player with a positive attitude, proactive approach, and customer-service mindset
A disciplined, results-oriented self-starter who can work both independently and collaboratively in a fluid environment
A growth mindset with an interest in process improvement and self-development
Ability to plan, prioritize, and organize while successfully managing multiple tasks in a fast-paced environment
Ability to maintain strict confidentiality
Proficiency in Microsoft Office Suite, Google G-Suite and Asana, or similar products.
Fundamental understanding of and commitment to the School’s culture, mission, and vision; a willingness to serve as an ambassador for the School, both internally and externally
PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities this position requires include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may sometimes walk on slippery or uneven surfaces.
TRAVEL
Travel is primarily local during the regular business day. Overnight and out-of-area travel will also be required.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Westminster is committed to the principle of equal opportunity in employment. It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.
Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.
Contact name: Wendy Jenkins Sheats
Contact email address: wendysheats@westminster.net