Skip to content

Registrar — Part-time

Registrar — Part-time

School: Mill Springs Academy
Available Position: Non-teaching Staff

Mill Springs Academy of Alpharetta, GA, a college-prep school serving non-traditional learners.
Revised: 11/14/2023
The Registrar’s primary responsibility is to establish and maintain accurate, up-to-date student records (Kindergarten through 12th grade) using the school’s Student Information Database software. The other primary duty is to schedule all classes for 6-12 grade students. Other duties include responding to requests for student information and updating student transcripts.

Establish and maintain permanent student records including enrollment, academic, personal, and withdrawal information.
Maintain accurate data and information regarding current and new students including grades, credits, test scores, and other student information.
Responsible for creating master course schedules, monitoring/updating master schedule information, and working with divisions in scheduling students.
Register new students; request records and transcripts for new students from previous schools; evaluate transcripts received from other schools to determine student placement; generate and distribute records, transcripts, and other student information to faculty, staff, and administrators.
Track student graduation requirements and work collaboratively with faculty, school administration, and college counseling in the production and dissemination of report cards and transcripts for all students.
Coordinate with the Admission, Business Office, and Advancement Office the processing of the year-end rollover and new academic year progression of student database records to ensure that records reflect the proper graduation, grade level, and matriculation status of all students and the records/notices of withdrawal of students.
Compile information and prepare and maintain a variety of data, records, and reports related to students, testing, grades, eligibility, transcripts, school directory, and the master schedule.
Coordinate, prepare, and distribute electronic mailings to students, parents, and other community members as needed.
Request, analyze, and record all records and transcripts for new students’ grades K-12.
Establish and maintain permanent student records.
Compile and maintain data related to student testing, grades, eligibility, and transcripts.
Track student graduation requirements.
Serve as liaison with College Counseling; enter student demographic information in Naviance eDocs, record student transcripts with Georgia Department of Education for Bright Future Scholarships and NCAA Eligibility Center; generate and disburse transcripts.
Create a master course schedule, and schedule teachers and students working with Division Heads.
Generate quarterly report cards and process year-end rollover to the new academic year.
Coordinate, prepare, and distribute electronic and hard copy mailings to students, parents, and community members.

Required Knowledge, Skills & Abilities
Bachelor’s degree required (Masters Preferred).
3-5 years’ experience in database management.
Possesses strong computer skills in Student Information Software (FACTS SIS) preferred, databases, Naviance, and Google Docs.
Experience in scheduling is a must.
Exceptional record of integrity and discretion.
Must be a team player and able to build positive working relationships with colleagues.
Superior communication skills (both written and oral).

Job Classification:
Upper School Principal
Employment Status:
Part-Time Exempt
Work Schedule:
10 Month Employee

Contact name: Patsy Beckwith
Contact email address:

Scroll To Top