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Administrative Associate to Finance and Operations

Administrative Associate to Finance and Operations

School: Friends School of Atlanta
Available Position: Administrator

General Information
The Friends School of Atlanta is an independent, co-educational, Quaker school providing an education to over 170 students in a pre-kindergarten through eighth grade program. Our mission is to provide challenging academics in a diverse environment, drawing on the Quaker testimonies, or values, of simplicity, peace, integrity, community, equality and stewardship to empower our students to go out into the world with conscience, conviction and compassion.

The Friends School of Atlanta continues a 325-year Quaker tradition of education based on the belief that there is that of God or goodness in every person, which Friends have historically referred to as the Light. We believe that all students have within themselves unique capacities for learning and achievement. The learning program provides opportunities for students to achieve their highest academic levels. In a supportive learning environment, students develop their capacities through independent thought, service and responsible action, thereby fostering lifelong learning, self-confidence and respect for others. We provide a caring, cooperative atmosphere encouraging students to support each other as equals, and discourage that which would set one student above another.

Quaker values, based in the worth of each person, are reaffirmed in the school by listening and negotiating in the spirit of unity. These same values lead us to strive for diversity among students, families, faculty and staff, the Board of Trustees and in all areas of school life. As students incorporate the value of human respect into their lives, we believe they will take their wisdom and turn it toward social issues that extend beyond the immediate community to the world at large.

Job Requirements
The school seeks an administrative associate in support of the financial operations and other administrative operations of the school. Successful candidates will have a college degree. Experience with Excel and BlackBaud systems management is valued.

Please do not contact the school by telephone but do email a cover letter, resume and three professional references to:

The Friends School of Atlanta, Decatur, Georgia
Job Title: Administrative Associate to Finance and Operations Updated: July, 2018
Reports to: Director of Finance and Head of School
Job Summary: To provide administrative support with the financial operations and administrative operations of the school.
Job Responsibilities
Assists Director of Finance with Accounts Payable and Accounts receivable.
Assists Director of Finance with Rental Agreements for campus rentals.
Processes record of Leave of leave forms and timesheets for monthly payroll.
Manages all cash deposits and processes check deposits and credit card charges.
Orders office supplies for administrative team.
Assists Head of School with coordinating travel for professional development events for FSA community.
Supports Director of Finance in responding to requests for information from faculty and staff about budgets and POs.
Tracks receipt of Annual Release and Medical form (ARM), immunization forms, technology survey, technology use policy and GPSF Day signups. Submits immunization data to the Board of Health.
Maintains school’s emergency messaging system information and uses system to contact community as needed.
Maintains school calendars (master school calendar, Dates to Remember, Year at a Glance, website calendar, room. reservations, rental dates, all other school event dates).
Maintain information on students, families and faculty and staff as requested by the Head of school.
Supports Director of Advancement with donor database program, including processing gifts and generating donation acknowledgement letters, running reports and coordinating with other components of the schoolwide database management system.
Sets up and maintains summer camps in RegPoint, including promo codes, registration questions, scheduling and verification of payments. Assists registrants as needed with online registration. Produces reports as requested.Emails reminder a week before account balance automatically will be submitted to credit card used to register. Assist with camp administration as requested by the Head of School.
Assists Registrar with database/records management.
Arranges for service on all copiers and postage meter as needed.
Is a member of the Crisis Management Team. Emails daily weather/air quality report to faculty and staff by 7:45 am each morning. Assists Head of School in conducting a yearly review and update of the school’s crisis management plan, and updates first responder information near the beginning of each year.
Serves on at least one faculty committee.
Follows the policies and procedures in the Parent and Faculty and Staff Personnel Orientation Handbooks.
Attends all faculty/staff meetings unless excused in advance by Head.
Holds in confidence issues relating to other faculty, staff, students, and parents. Information may need to be shared among other faculty/staff for the well-being of the student.
Performs other appropriately-assigned tasks requested by the Head of School.

Contact name: Waman French
Contact email address:

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