Associate Director of Admissions, Lower School
Available Position: Non-teaching Staff
The Associate Director of Admissions leads and manages the internal and external processes for Lower School (LS) admissions, including assessment, and events/meetings for prospective students and their families in grades pre-first through five. The individual in this position is a member of the school-wide Admissions Team and serves as a liaison to the LS Administrative Team, LS faculty, and LS families. The individual in this position must fundamentally embrace and further the School’s mission, vision, and culture while clearly reinforcing the School’s brand.
Supervisor: Director of Admissions
Supervisory Responsibilities: Admissions Associate
Position Status: Salaried, exempt, full-time, regular, 12-month
Hours of Work: Standard work week. Evening and weekend work will be required.
Serves as a liaison to the Lower School, coordinates LS Admissions processes and events with the LS Admin Team, attends LS faculty meetings, interfaces regularly with LS faculty (including orienting new faculty to admissions process), coordinates data flow and monitors student success with Student Support Team and Directors of Teaching and Learning
In partnership with the Admissions Event Coordinator and the division liaisons for equity and inclusion, helps coordinate parent and student outreach, onboarding and networking events. Plans and/or attends and represents Westminster at external programs and events, such as but not limited to EMA conference and regional meetings, AAAIS meetings, preschool and other feeder school fairs and other relevant programs and activities.
In partnership with the Admissions Event Coordinator, plans, coordinates and attends internal events, such as but not limited to, Admissions Open Houses, Parent Information Sessions and Tours, Current Parent Sessions, Alumni Admissions Meetings, etc.
Plans, hosts, and attends parent meetings; reviews/refreshes decision letters; provides timely response to LS admissions calls, emails, general correspondence, and Board letters
Plans, coordinates, reviews, and revises on-campus evaluations and group assessment activities; monitors and revises AAAIS forms and student questionnaires; stays current on and monitors JATP process changes for faculty and prospective parents; gathers and inputs JATP comparison data for reporting; prepares and maintains statistics regarding enrollment for various reports
Selects, manages, and prepares the LS Admissions Committee; assigns and trains readers; reads admissions files; reviews decisions; updates reader rubric with current stats, etc.
Plans and attends various onboarding events in partnership with the Admissions Event Coordinator
Performs other duties as assigned
REQUIREMENTS AND QUALIFICATIONS
A minimum of five years’ experience in a competitive, high-demand independent school admissions environment
Proven experience in marketing – creating and managing product demand
Exceptional interpersonal, verbal, and written communication skills; ability to interact effectively with a broad constituency while representing the school with professionalism and enthusiasm
Team player with a positive attitude, proactive approach, and customer-service mindset
A disciplined, results-oriented self-starter who can work both independently and collaboratively in a fluid environment
A growth mindset with interest in process improvement and self-development
Ability to plan, prioritize, and organize while successfully managing multiple tasks in a fast-paced environment
Ability to maintain strict confidentiality
Proficiency in Microsoft Office Suite and Google G-Suite
Fundamental understanding of and commitment to the School’s culture, mission, and vision; a willingness to serve as an ambassador for the School, both internally and externally
PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may occasionally walk on slippery or uneven surfaces.
Travel is primarily local during the regular business day. Overnight and out-of-area travel will also be required.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Westminster is committed to the principle of equal opportunity in employment. It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. EOE/M/F/D/V.
Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing contained in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.
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Contact name: Claire Strowd
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