Advancement Events Manager
Advancement Events Manager
School: The Lovett School
Available Position: Non-teaching Staff
Description:
Reports to:
Director of Donor Relations
Position Summary:
The Office of Advancement at The Lovett School in Atlanta, GA seeks a highly organized individual to serve as Events Manager for Lovett’s Advancement team. The Events Manager will join a dynamic group of advancement professionals and will report to the Director of Donor Relations.
The Lovett School is a K-12 independent school situated on 100 acres adjacent to the Chattahoochee River in Atlanta, GA. Lovett is a community of belonging that develops students of honor, faith, and wisdom with the character and intellect to thrive in learning and life. Whole child education has been the foundation of our curriculum since the School’s beginning in 1926.
Primary Responsibilities:
● Develop a forward-thinking and sophisticated strategy for event planning, focused on anticipating the needs of our donors, parents, alumni, and school leadership.
● Plan, oversee, coordinate, and run all aspects of advancement and alumni events. Events include, but are not limited to: Board meetings, parent receptions, alumni events, Grandparents Day, faculty and staff events, fundraising, and donor stewardship events.
● Manage events from inception to execution, including developing and monitoring special events budgets and timelines, logistical planning, invitations, layout, registration, RSVP tracking, working with internal and external vendors, day of management, as well as post-event evaluation.
● Effectively partner and communicate with teammates acting as event hosts to execute on their vision and reach goals for each event.
● Manage online platforms and data associated with events.
● Coordinate correspondence to constituents including email blasts, invitations, and letters.
● Create event itineraries and runs of show for advancement and leadership staff.
● Track analytics for event attendance, providing participation updates to the event hosts and necessary data for entry by the Advancement Services team or input into the Raiser’s Edge database as needed.
● Track year-over-year ROI for individual events to determine effectiveness and explore opportunities to strategically pivot for more efficiency.
● Create and maintain shared files with electronic playbooks for all events, updating as needed.
Position Requirements:
● Bachelor’s Degree from an accredited university plus 2+ years of experience in event planning and fundraising, preferably in a non-profit or independent school environment.
● Ability to work as a supportive team member, often acting/serving “behind the scenes” on behalf of others.
● Excellence in both written and verbal communication skills.
● Proficiency with Google Workspace (formerly G-Suite) and Blackbaud Raiser’s Edge.
● Ability to successfully work with varied constituencies, including volunteers, parents, vendors, board members, students, staff, and alumni.
● High energy, flexible, hardworking self-starter, who excels at prioritizing and multitasking.
● Highly organized with superior attention to detail.
● Initiative and ability to work independently and collaboratively.
● Appreciation of The Lovett School’s mission.
● Creativity and a sense of humor.
● Willingness and flexibility to manage and participate in evening and weekend events.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, and talk or hear. The employee is occasionally required to stand; walk; reach with hands. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Contact name: Elizabeth Jones
Contact email address: Elizabeth.Jones@lovett.org